You are joining WEX: a global commerce platform that helps businesses solve for operational complexities like employee benefits, managing and mobilizing fleets, and streamlining payments.
To learn more about our story and values, visit our Culture Playbook!
Onboarding Checklist
This page contains tasks to be completed during your onboarding period (from pre-start to your first day). Follow this checklist and check the instructions of each task to ensure a smooth onboarding experience!
You should complete the tasks below before your Start Date
Complete your right to work check (See the “Right to Work” tab for more details)
Complete the New Starter Documents. (See the “New Starter Documents” tab for more details)
Provide proof of Address. (See the “New Starter Documents” tab for more Instructions)
[UK & Ireland only] Complete your Background Checks. (See the “Background Check” tab for more Instructions)
Complete your Workday Tasks. (See the “Workday Onboarding” tab for more Instructions)
1st Week Onboarding Tasks
You should complete the tasks below in your First Day & First Week at WEX!
Log into your laptop on your start date – Do not attempt to log in before. (See the Equipment Setup Instructions for more details)
Attend New Hire Orientation (NHO) in your first week. (See the “Day one at WEX” tab for more instructions)
For Non-UK New Hires, check the process below:
The verification process is completed by video call, through the following steps:
Video call
Details for the video call will be sent to you via email.
During the video call, you will be required to verify your identity and provide any necessary information.
Document Collection
In addition to the video call, you will need to submit certain documents to complete the verification process.
The specific documents required will be outlined in the email you receive with the video call details.
For UK New Hires,check the process below:
If you are being hired in UK, the Right to Work checks are completed via the ‘Rightcheck’ app. The process is as follows:
Install the app on your phone.
Click the link received in the text message.
Have your in-date passport or share code ready.
For candidates with share-codes, we will conduct a video call to verify your identity. If you have a Birth Certificate, the check will be done in person, and details will be sent via email.
Check the step-by-step to install the app here.
UK
UK Expression of Wish
UK HRMC Starter Checklist
Belgium
No additional documentation
France Compulsory:
France – Joiners Form France V3
France Acknowledgement Form – House Rules
France Epayslip – Opt Out Choice
France Expression of Wish
France Health Insurance Enrollment Form – if you do not wish to enroll on the Health Insurance we offer, please provide us with a confirmation of another Health Insurance.
France Restaurant Ticket – Acceptation Renonciation
France NI PREV WES
France NI SANTE WES
Optional:
France Epayslip – Opt Out Choice
France TSA Open Request – ANNEXE 1
France TSA Input Request – ANNEXE 2
France TSA Withdrawal – ANNEXE 3
Germany
Germany Employee Starter Form
Ireland Compulsory:
Ireland Expression of Wish Form
Optional:
Ireland Health Plan Application Form
Ireland PRSA Application Form
Ireland Statement of Health Form
Italy
No additional documentation
Netherlands
Netherlands Payroll Tax Form
Netherlands WEX Pension Application Form
Norway
Norway – New Starter Form
Norway AUP Acknowledgement Form
Reminder: available for UK & Ireland only
We will initiate your background screening check, as outlined in your hire documentation. You will receive an email invitation from Sterling, our external background checking service. The checks will include Employment verification. To facilitate this process, Sterling will request the following details:
Employment Verification (last 5 years employment history, up to 3 employers including position held and dates (email, phone number, contact name) – you will be asked for proof of employment, however at this point this is not required.
Some roles might require more checks, these will include:
Education verification for global screening (maximum 2 degrees or information about college/university – place of education, address and dates)
Employment verification for global screening
Standard Criminal Record Check (7 years of home address history – full address including postcode with from and to dates)
Extended global sanctions
Credit check*
Workday is the WEX employee portal
Within 24 hours of offer acceptance, you will receive two emails from wexinc@myworkday.com. The first will include your Workday username and the URL to access Workday. The second email will include your temporary password.
Check the emails to login your first time
Choose a new password
Once you log in, you will see your onboarding tasks.
Check the Workday Task Help Guide to help you to complete these tasks. Be sure to open and review each carefully as they include time sensitive details and information
Kindly ensure that all tasks are completed before the date mentioned in the email from hr@wexinc.com to ensure we have all your details to enroll you into payroll.
If you are experiencing problems with your password, please contact us via email at passwordreset@wexinc.com.
Change Emergency Contacts
Company Benefits and Documents
Consent to share personal email address
Edit Government IDs – You will need to press a + sign on the left to add a new line. Regardless of your nationality, under Country please input the country you are working in and not the country you come from. This will then prompt you to choose the document type based on the country you work in and its number. There is no need to input any dates, just the country, document type and number.
Enter Contact Information
Enter Personal Information
Onboarding Documents
Policies Acknowledgement
To Do: Change My Photo – you do not have to add your photo if you do not want to, you can also change it at a later time if you wish, but for now please submit this task to complete your onboarding.
Enter Bank Details – This task does not apply for New Hires from Germany, France or Norway
If you experience any issues, please contact HR at hr@wexinc.com.
On your first day at WEX your initial task will be to log in to your computer.
Remember: Use the login information sent you from your manager. Do Not Attempt to login until your First day.
Your first day will be coordinated by your Hiring Manager; they are preparing everything for your 1st Day!
In your first week, you will attend the New Hire Orientation, HR will contact you to book the session.
Welcome to WEX
We’re thrilled to have you join our team and embark on this exciting journey together. As you settle in during your first week, our focus will be on ensuring you feel welcomed and equipped with the knowledge you need to thrive at WEX.
In the following weeks, from day 2 through day 90, your onboarding journey will continue to unfold, offering deeper dives into various aspects of our organization. You’ll have the opportunity to learn more about our:
Vision, Mission, and Values: Gain insight into what drives us as a company.
Employee Resource Groups & Diversity and Inclusion: Explore our inclusive culture and connect with employee resource groups.
Employee Benefits: Discover the comprehensive benefits available to you.
And this is just the beginning! As you progress through your first 90 days, you’ll have opportunities to connect with colleagues, participate in training sessions, and immerse yourself in our culture.
